Recruitment Templates

Candidate scoring sheet
Share this scoring sheet with an interview panel to allow them to score candidates against the essential criteria for a role. The sheet can be used to assess candidates at both the shortlisting stage and after interview when deciding whether to make a job offer.

Form for an interview assessment
This form contains guidance on conducting the interview and how to rate candidates.

Form for scheduling interviews
Use this form to schedule interviews for a job vacancy. The form outlines the time for each interview and also records details such as equipment required and any other activities planned (eg tour of building).

Letter confirming the withdrawal of a conditional offer of employment
This letter should be sent to a potential employee to outline that the conditional offer of employment made to them is being withdrawn as they have not met the conditions or provided satisfactory information requested by the company.

Letter informing an applicant that they have not been shortlisted for an interview
This letter informs an applicant that they have not been shortlisted for interview, and asks for permission to keep their details on file for a stated time period, in case another suitable vacancy arises.

Letter informing an unsuccessful candidate of an alternative vacancy that they may wish to apply for
This letter informs an applicant that they have not been successful in the original application they made, but gives details of an alternative vacancy that they may wish to apply for.

Letter informing an unsuccessful candidate that their application will be kept on file for future vacancies
This letter informs an unsuccessful candidate that the company would like to retain their details for a stated time period, in case another suitable vacancy arises.

Letter inviting an applicant to an interview
This letter invites a job applicant to an interview and outlines what will happen during the interview process. The letter also asks the candidate to make the organisation aware of any specific adjustments that they require due to a disability. As this is special category data, the letter explains what the information will be used for and the lawful basis relied on under data protection legislation. The letter also refers to the job applicant privacy notice.

Letter inviting candidate to assessment centre
Send this letter to a candidate invited to an assessment centre to outline the date, time and location and to provide details of the activities that will take place. The letter also asks the candidate to make the organisation aware of any specific adjustments that they require due to a disability. As this is special category data, the letter explains what the information will be used for and the lawful basis relied on under GDPR. The letter also refers to the job applicant privacy notice.

Letter offering the candidate the position
This letter can be used to confirm an offer of employment, subject to the conditions outlined in the letter.

Letter rejecting an applicant
This letter rejects the job applicant, thanks them for their application and gives them details of how to obtain specific feedback on their application.

Psychometric assessment policy
This policy covers when psychometric assessments should be used, the correct process for their administration, what to do if an individual refuses to take a psychometric assessment, how to store the assessment material, as well as the system for marking and giving feedback on performance. It also refers to safe data handling under data protection legislation.

Recruitment and selection policy
This document outlines the organisation’s policy on recruitment and selection and covers the recruitment procedure, the process that should be followed and the appeals procedure.

Interview questions for management candidates
These sample interview questions should be used to interview candidates for management positions. The questions cover competencies such as managing workload and resources, participative approach and communication. There is also a suggested marking system outlining when to award high and low scores for answers.

Letter informing an applicant that they have not been shortlisted for an interview (GDPR compliant)
This letter informs an applicant that they have not been shortlisted for interview, and asks for their consent, in line with data protection obligations, to keep their details on file for a stated time period, in case another suitable vacancy arises.

Letter informing an unsuccessful candidate that their application will be kept on file for future vacancies (GDPR compliant)
This letter informs an unsuccessful candidate that the company would like to retain their details in case another suitable vacancy arises, and asks for the candidate's consent for this.

Letter to existing or previous employer requesting a reference for a prospective employee
This letter can be used to write to the current or ex-employer of an applicant to the organisation, to request a reference from them. It includes standard questions in order to ascertain the applicants suitability for a role.